Connect an online order to its seller, customer and item charges. Choose a layout, enter the invoice and order references separately, and reconcile the item table before downloading. Fields and tax calculations differ between layouts. Identify the seller and delivery destination accurately, include product variants and quantities, and distinguish a discount from a shipping charge. Check whether prices include tax before entering them. The preview helps connect the order to its invoice, but a marketplace logo, order number or payment label does not import or verify the underlying sale.
The ecommerce invoice generator arranges seller, customer, order and item details in one readable record. An online order invoice should identify the order independently from the invoice reference, because the two numbers can serve different purposes. Start with the seller’s source information and replace every sample address. The editor does not issue documents on behalf of a marketplace or retrieve an order from it.
An order confirmation records what the customer ordered. An invoice itemises what the seller bills. Keep both references when available so that a return, payment or customer question can be traced to the right transaction.
| Field | Purpose | Example | When it applies |
|---|---|---|---|
| Invoice Number / Order Number / Packet ID | Separate billing, order and parcel references. | SAMPLE-INV-001 / SAMPLE-ORDER-001 / SAMPLE001 | Local references do not retrieve marketplace data. |
| Invoice Date / Order Date | When billed and when ordered. | 15 September 2026 for both | They may differ in a real order. |
| Bill To Name / Bill To Address | Customer billing and delivery block in Template 8. | Aarav Sample; Flat 12, Example Residency, Pune | This layout shares one Bill to / Ship to block. Choose another layout if separate addresses are needed. |
| Bill From / Ship From | Seller and dispatch location. | Example Store - SAMPLE; Example Road, Bengaluru | A warehouse can differ from the seller’s registered address. |
| Nature of Transaction / Place of Supply / Tax Type | Display the supplied tax treatment. | Inter-State / Maharashtra / IGST | These choices do not determine legal place of supply automatically. |
| Price / Quantity | Tax-inclusive unit price and count in this layout. | ₹590 × 2 | Template 8 extracts tax from the amount after discount. |
| Discount Amount | Currency reduction for the complete line. | ₹118 on the accessory line | Not a percentage and not ₹118 per unit. |
| Tax % / HSN/SAC | Entered tax rate and item classification. | 18% arithmetic assumption; classification blank | Use verified classification and rates for a real invoice. |
| Delivery item | A separately described charge entered with Add Row. | ₹59 × 1, no discount | There is no separate editable delivery-charge field in this layout. |
An ecommerce invoice format should make it clear who is being billed and where the goods are being sent. Compare Bill To, Bill From and Ship From before reviewing item amounts. A GST ecommerce invoice format also needs the transaction and supply details that actually apply; the selected tax display does not determine them. Check packet and order references against the source record so related shipments can be distinguished.
| Item | Basis | Result |
|---|---|---|
| Accessory gross | 2 × ₹590 | ₹1,180 |
| Accessory after discount | ₹1,180 − ₹118 | ₹1,062 |
| Accessory taxable value | ₹1,062 ÷ 1.18 | ₹900 |
| Accessory tax | ₹1,062 − ₹900 | ₹162 |
| Delivery | ₹59 ÷ 1.18 = ₹50; tax ₹9 | ₹59 |
| Invoice total | ₹950 taxable + ₹171 tax | ₹1,121 |
This is Template 8 arithmetic, using an assumed 18% rate for both lines. The discount is deducted once from the line gross. Adding 18% again to ₹1,062 would count tax twice. Actual product classification, delivery treatment and tax eligibility must be established separately.
How to Create an E-commerce Invoice with Discounts and Delivery — illustrated walkthrough
This editor arranges supplied details. It does not issue an invoice on behalf of a marketplace, validate GST registration or certify tax treatment. Use the seller-issued record where required.
An online shop receipt should explain each product’s quantity and price, followed by any entered discount or delivery line. Check the final total against the actual transaction rather than adjusting an item to force a match. Before an ecommerce invoice PDF download, inspect the printed addresses and the last item. Keep the seller-issued original wherever it is required for returns, claims or tax records.
Editing and previewing are free. Downloads require sign-in and either an active plan or enough purchased credits: 5 credits for a PDF and 1 credit for an image. There are no free download credits. Free users see the platform watermark in the preview. Signed-in users with a credit balance or an active plan can choose a download format and preview without the watermark. View credits and plans.
Find quick answers to common questions about creating and using this template.
No. You enter the details manually. Marketplace-style layouts do not connect to a seller account or validate an order.
Some layouts have separate Bill To and Ship To fields. Template 8 demonstrates one combined customer block; choose a layout with separate fields when the addresses differ.
In Template 8, Discount Amount is a currency amount for the whole line. In the example, ₹118 is subtracted once from 2 × ₹590.
In the demonstrated layout, add a clearly named delivery row. Enter its actual amount and applicable tax treatment; do not assume the sample rate applies to every delivery charge.
No. Where a layout offers a payment field, it prints your entry. It does not check a bank transfer or collect a COD amount.
One order can produce several invoices or shipments. Keeping the references distinct lets the buyer match each billed item with the correct order and parcel.
Include the relevant size, colour or model in the item description, then enter the billed quantity and unit price for that variant.
Follow the seller’s invoicing process and applicable requirements. Do not imply fulfilment or payment from an order confirmation alone.
Confirm whether the shown price is before or after discount. Apply the reduction once, then compare the line and invoice totals with the source.
PDF is useful for a document that needs a stable page layout; an image suits image-based sharing. Review the current export choices in the editor and inspect the downloaded file before sending it.