Create a price offer with a defined scope, itemised charges and an expiry date. Explain what is included, what costs extra and how the customer should confirm acceptance. Add your business and client details, describe each product or service, and show quantities, units, rates and applicable adjustments. Use the terms area for payment milestones, delivery expectations and exclusions. Review the total and validity before sharing so the customer can compare the offer and understand what accepting the quotation would include.
Select Template
Keep optional controls in the editor while the quotation itself stays clean.
Business information shown as the quotation sender.
Customer details used for sharing and addressing the quotation.
Set validity, references, currency and national or international tax mode.
Add item-level quantity, price, discount and GST or Tax / VAT.
| Item / Service description | Quantity | Unit | Rate / Price | Discount | GST | Amount | Remove |
|---|---|---|---|---|---|---|---|
| ₹72,865.00 | |||||||
| ₹21,240.00 | |||||||
| ₹21,240.00 |
Add the final business terms shown below the quotation totals.
Northstar Creative Solutions
24 Business Park, Sector 44, Gurugram, Haryana, 122003, India
Price offer
QUOTATION
QT-2026-0041
Estimate for
Aarav Retail Private Limited
18 Market Road, Connaught Place, New Delhi, Delhi, 110001, India
accounts@aaravretail.example
+91 99887 76655
| # | Item / service description | Qty | Unit | Rate | Disc. | Tax | Amount |
|---|---|---|---|---|---|---|---|
| 1 | Business website design and development | 1 | Project | ₹65,000.00 | 5% | 18% | ₹72,865.00 |
| 2 | Product catalogue and content setup | 1 | Service | ₹18,000.00 | 0% | 18% | ₹21,240.00 |
| 3 | Support and maintenance | 3 | Months | ₹6,000.00 | 0% | 18% | ₹21,240.00 |
Payment terms: 50% advance, balance on project completion
Delivery: Delivery within 15 working days after confirmation
Notes
Thank you for the opportunity. We look forward to working with you.
Terms and conditions
Prices are valid until the date shown above. Work begins after written approval and receipt of the agreed advance.
WhatsApp and email open with the quotation summary prefilled. Download the PDF first if you want to attach the document to your message.
The quotation maker helps you explain proposed goods or services before the customer agrees. Use the online quotation maker to identify the parties, quote reference, validity and priced items in one layout. A business quote template is most useful when it describes what is included as well as the amount. The tool does not obtain acceptance or collect an advance on your behalf.
A quotation describes proposed work and prices before the customer agrees. It is different from a payment receipt and the final invoice. Written acceptance and any advance are handled outside this editor.
| Field | Purpose | Example | When it applies |
|---|---|---|---|
| Company details / Client / Estimate for | Address the offer to the correct parties. | Sample Design Studio – DEMO; Sample Retail Desk – DEMO | Optional contacts and tax identifiers can be cleared or hidden. |
| Quotation number / date / Valid until date | Reference and limit the offer. | SAMPLE-Q-001; 2–16 October 2026 | Check the visible formatted date after entry. |
| Mode / GST transaction type / Currency | Set tax display and currency. | national; Intra-state; INR | The selection does not determine whether GST actually applies. |
| Item / Service description / Quantity / Unit / Rate | Price the agreed scope. | 10 Hours × ₹1,000 for landing-page design | Use a separate row for content setup. |
| Discount / GST | Apply item-level percentage inputs. | 10% discount on design; 18% illustrative GST | Discount is applied before tax. |
| Payment terms / Shipping / delivery terms | Explain milestones and timing. | 50% on acceptance; 50% on delivery; 7 working days | These are entered terms, not a payment collection or schedule. |
| Notes / Terms and conditions / Authorized signatory | State revisions, exclusions and approval process. | Two review rounds; excludes hosting and extra pages | Leave signatory blank until appropriately authorised. |
A quotation format should make the quantity, unit, rate, discount and any tax assumption understandable. A service quote template also needs a defined scope so hours, deliverables or revisions are not left open to interpretation. Check each item before reviewing the total, and use the terms to describe exclusions or additional work. A professional quote template cannot compensate for an unclear commercial offer.
| Item | Basis | Result |
|---|---|---|
| Design before discount | 10 hours × ₹1,000 | ₹10,000 |
| Design discount | ₹10,000 × 10% | −₹1,000 |
| Content setup | 4 hours × ₹500 | ₹2,000 |
| Discounted subtotal | ₹10,000 − ₹1,000 + ₹2,000 | ₹11,000 |
| Illustrative GST | ₹11,000 × 18% | ₹1,980 |
| Grand total | ₹11,000 + ₹1,980 | ₹12,980 |
| Example half-payment milestone | ₹12,980 × 50%, calculated separately | ₹6,490 |
The row totals include tax: design ₹10,620 and content ₹2,360. Together they equal ₹12,980. The payment-term text does not automatically create an advance receipt or mark either ₹6,490 milestone as paid.
How to Create a Quotation with Discounts, Scope and Validity — illustrated walkthrough
A quotation is an offer; the tool does not establish acceptance, collect payment or issue a final tax invoice.
A quotation PDF should show its validity date and payment terms clearly. Compare the client, scope and final amount in the preview before downloading. If you use the sharing actions, review the prepared summary and attach the downloaded file separately when needed. A quotation template can record an offer, but written acceptance and the appropriate final invoicing process still happen through your business workflow.
Editing and previewing are free. Downloads require sign-in and either an active plan or enough purchased credits: 5 credits for a PDF and 1 credit for an image. There are no free download credits. Free users see the platform watermark in the preview. Signed-in users with a credit balance or an active plan can choose a download format and preview without the watermark. View credits and plans.
Useful answers about PDF export, GST, currencies and sharing.
You can create, edit and preview quotations for free. PDF downloads follow the credits or subscription access shown by OnlineBillMaker before download.
Yes. Choose a template, complete the quotation and use Download PDF below the live preview. The exported A4 document keeps the selected layout and business details.
Yes. The Print action opens your browser print dialog with a clean A4 version of the quotation and removes the website editor from the printed page.
Yes. The WhatsApp action opens a conversation with a prefilled summary containing the quotation number, client, total, validity date and page link.
Yes. Add the client email and use Send via Email to open your email application with a prepared subject and quotation summary. You can attach the downloaded PDF before sending.
Yes. National mode supports 0%, 5%, 12%, 18% and 28% GST slabs plus custom rates. Intra-state quotations show CGST and SGST, while inter-state quotations show IGST.
Yes. International mode supports USD, EUR, GBP, AED, AUD, CAD, SGD and INR, along with a custom currency symbol and generic Tax or VAT calculation.
Yes. Discounts and taxes can be applied per item. You can also hide either section from Customize Fields when it is not required for a quotation.
Yes. Switch between three professional templates without losing entered data, choose an accent color and enable or disable optional contact, GST, discount, notes, terms, logo and signature fields.
Yes. It is designed for freelancers, consultants, agencies, contractors, retailers, service providers, small businesses and international teams that need clear pricing before work begins.