Prepare an invoice draft with supplier and recipient details, place of supply, item values and a visible GST breakup. Confirm the applicable particulars and tax treatment before using any real invoice. Enter the actual supplier and customer identifiers, item descriptions, quantities, rates and relevant tax percentages. Review discounts, place of supply and the applicable CGST/SGST or IGST treatment before checking the total. The template helps organise an invoice, while registration details, statutory particulars and any e-invoicing requirement still need to be confirmed for the specific transaction.
The GST invoice generator brings supplier and customer details, invoice references, item lines and tax amounts into one layout. Enter the registration details and supply information that apply to the actual transaction. An online GST bill generator helps you review the printed draft, but it does not verify GSTINs or decide the correct classification. Use approved descriptions and rates, then compare the preview with your underlying sales record.
The GST template arranges entered invoice particulars and calculates item taxes. It does not verify registration, classify a supply, generate an official IRN or submit a return. Read the linked invoice-particulars guide for the distinction between core requirements and optional design fields.
| Field | Purpose | Example | When it applies |
|---|---|---|---|
| Company Name / Your Name / Company’s Address | Identify the supplier and contact. | Sample Supplies; Aarav Sample; Example Road, Pune | Use the registered supplier’s correct particulars for a real invoice. |
| Company’s GSTIN / Client’s GSTIN | Record relevant registration identifiers. | Blank in the teaching draft | Use verified identifiers where applicable; random generation does not validate registration. |
| Bill To / City / State | Identify the recipient. | Sample Buyer; Mumbai; Maharashtra | Recipient address alone does not settle every place-of-supply question. |
| Invoice Number / Date | Reference the billing event. | SAMPLE-GST-001; 15 September 2026 | Maintain the applicable serial-number requirements for actual tax invoices. |
| Place Of Supply | State the supply location used for the tax review. | Maharashtra | Determine it under the applicable supply rules. |
| Description / HSN/SAC / Qty / Rate | Describe and value each supply. | Sample supply; classification to verify; 2 × ₹1,000 | The demonstrated Rate is exclusive of the entered item taxes. |
| SGST% / CGST% / IGST% / CESS% | Enter applicable rates in their own columns. | 9 / 9 / 0 / 0 in this example | The fields are manual; do not add both tax systems for the same supply. |
| Notes and Terms / Due Date | Explain commercial terms and draft limitations. | Arithmetic sample only; due 30 September | A payment due date is distinct from invoice date. |
A GST invoice format should make the taxable value and applicable tax components readable. Review the place of supply before choosing the tax treatment; the customer’s postal address alone may not settle that decision. In a GST tax invoice format, check quantities, rates, discounts and HSN or SAC entries together. Keep the invoice reference consistent with your own numbering process rather than relying on the sample number.
| Item | Basis | Result |
|---|---|---|
| Sample supply | 2 × ₹1,000 | ₹2,000 |
| Delivery charge | 1 × ₹100 | ₹100 |
| Taxable subtotal | ₹2,000 + ₹100 | ₹2,100 |
| CGST | ₹2,100 × 9% | ₹189 |
| SGST | ₹2,100 × 9% | ₹189 |
| Grand total | ₹2,100 + ₹189 + ₹189 | ₹2,478 |
The example assumes both lines share the stated treatment. Do not copy that assumption to a real delivery charge without checking the supply. Template 1 has no dedicated discount or reverse-charge switch; confirm that the selected layout can state every applicable particular. Keep detailed Rule 46 guidance in the linked supporting article.
How to Create a GST Invoice Draft and Check Its Tax Breakup — illustrated walkthrough
A formatted draft does not establish registration, correct classification, e-invoicing compliance or input-tax-credit eligibility.
A GST invoice format PDF can be retained with the source sale once the responsible person has checked it. Review the CGST, SGST or IGST presentation and the final amount after any corrections. Creating an attractive GST bill template does not complete a required government reporting step, generate an IRN or establish input-tax-credit eligibility. Complete any applicable external compliance process and keep its evidence with the final invoice.
Editing and previewing are free. Downloads require sign-in and either an active plan or enough purchased credits: 5 credits for a PDF and 1 credit for an image. There are no free download credits. Free users see the platform watermark in the preview. Signed-in users with a credit balance or an active plan can choose a download format and preview without the watermark. View credits and plans.
Find quick answers to common questions about creating and using this template.
The demonstrated table exposes separate manual rates. Determine the correct treatment and verify that unused tax columns are zero.
No. It is an arithmetic draft with GSTIN and HSN/SAC intentionally blank. Supply the correct applicable particulars and complete the required review for a real invoice.
No. The generator formats entered data and does not perform GST portal registration or filing.
No. It is illustrative. Confirm the applicable classification, rate and treatment for the specific goods or services before entering tax percentages.
No. Verify the registration details through the appropriate process and ensure the party’s name and address match the transaction.
Check quantities, rates, discount treatment and each tax component. Reconcile the invoice against the approved transaction rather than adjusting a total without a basis.
No. If e-invoicing applies, the required official process remains necessary. This editor does not generate an official IRN.
PDF is useful for a document that needs a stable page layout; an image suits image-based sharing. Review the current export choices in the editor and inspect the downloaded file before sending it.
Yes. Editing and previewing are free. Downloads require sign-in and an active plan or purchased credits. A PDF uses 5 credits and an image uses 1 credit when using the credit wallet; there are no free download credits.
Check whether the selected layout supports the field, then review long names, addresses and notes. Compare the preview after a change. Do not assume that a value entered in the form is printed in every layout.